Description
We’re looking for an AI Native Executive Assistant to build and maintain the operational infrastructure of a fast-moving AI health technology company operating across two distinct business verticals. You will own the company’s internal operating system, implement and integrate the AI toolstack, automate recurring processes, and serve as chief-of-staff support to the founder.
This is not a traditional executive assistant role. You will be expected to build tools and automations independently using no-code and low-code platforms, configure cross-platform workflows, and proactively identify manual processes and replace them with scalable systems. You do not need a traditional engineering background, but you need to be genuinely comfortable building with AI tools and automation platforms. If you are operationally sharp, AI-native, and take pride in creating systems that eliminate repeated work, this role is a strong fit.
Why You’ll Want to Join
You will be paid in USD (bi-monthly: every 15th and 30th)
Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you’re most productive
This role requires availability during US business hours
Direct access to the founder of an early-stage AI health technology company building across clinical and performance verticals
High-ownership role where your systems and automations directly shape how the company operates
What You’ll Work On
Company Operating System
Build and maintain a centralized company operating system in Notion including documentation of goals, OKRs, meeting notes, and project context
Eliminate repeated conversations and scattered information by creating a single source of truth across the organization
Keep documentation current, organized, and easy to navigate as the company scales
AI Toolstack Implementation and Integration
Implement and integrate the company’s AI-native toolstack including Grain for meeting recording, Attio CRM, Linear for task tracking, and other automation tools
Configure permissions, workflows, and integrations to ensure seamless cross-platform operations
Stay current on new tools and proactively recommend additions or replacements that improve operational efficiency
Process Automation
Audit and automate recurring operational processes on a regular cycle, proactively identifying manual tasks and replacing them with scalable systems
Use tools such as Claude, Cursor, Zapier, Make, or similar no-code and low-code platforms to build internal automations without requiring deep traditional engineering knowledge
Build automations such as auto-populating Linear from monthly goals and other cross-platform workflows that reduce manual effort
Chief of Staff Support
Track founder follow-ups, manage action items, and ensure nothing falls through the cracks across two distinct business verticals
Book travel, coordinate scheduling, and manage logistics on the founder’s behalf
Maintain visibility across both business lines and surface blockers, priorities, and pending decisions proactively
What You Bring
Proven experience in an executive assistant, chief of staff, or operations role with a strong systems-building component
Demonstrated ability to build workflows and automations using no-code or low-code platforms such as Zapier, Make, n8n, or similar tools
Hands-on experience with AI tools such as Claude, ChatGPT, or Cursor in a professional or operational context
Experience building and maintaining Notion workspaces including documentation, OKRs, and project management systems
Familiarity with tools such as Linear, Attio, or similar task tracking and CRM platforms
Highly organized with strong follow-through and the ability to manage multiple priorities across parallel workstreams
Proactive and self-directed with a bias toward building systems rather than managing tasks manually
Excellent written English communication skills
Nice to Have
Experience supporting a founder or executive across multiple business verticals simultaneously
Background in an early-stage startup or high-growth technology company
Familiarity with Grain or similar meeting intelligence and recording platforms
Experience with basic scripting or prompt engineering to extend automation capabilities
Exposure to health technology, clinical operations, or performance and wellness industries
