Project Operations Associate

Job Description
Build your experience. Work on real talent projects. Get paid per project. No fixed monthly commitment.

Talentsquare is building a flexible network of high-performing Project Associates to support the execution of client recruitment and talent engagements on a project-by-project basis.

As a Project Operations Associate, you will support recruitment assignments & talent projects from project activation through completion, ensuring that candidate pipelines, project activities, client requirements and follow-ups are properly coordinated.
This is a project-based contract opportunity, not a conventional full-time employment position.

Key Responsibilities

Business & Project Operations

– Project Coordination
– Business Analysis
– Research
– Documentation
– Data Management
– Reporting

Recruitment Project Operations

– Set up and maintain recruitment projects within the ATS.
– Review applications and organize candidate pipelines.
– Conduct initial CV reviews against agreed requirements.
– Maintain accurate candidate statuses.
– Coordinate candidate interviews and assessments.
– Track candidates through the recruitment process.
– Prepare candidate profiles and submission packs.
– Monitor candidate and client feedback.
– Follow up on outstanding actions.

Client & Project Coordination

– Support execution of assigned client talent projects.
– Track project timelines and deliverables.
– Prepare project status updates.
– Coordinate candidate/client communication where required.
– Identify delays, bottlenecks and risks.
– Ensure agreed actions are completed.

Reporting & Administration

– Maintain accurate recruitment data.
– Update ATS/CRM records.
– Prepare weekly project updates.
– Track sourcing, screening, submissions, interviews and outcomes.
– Maintain project trackers and documentation.

Requirements

– Strong organization and attention to detail.
– Excellent written and verbal communication.
– Ability to work independently.
– Strong follow-through and accountability.
– Comfortable working with spreadsheets and digital tools.
– Comfortable learning ATS/CRM platforms.
– Ability to manage multiple priorities.
– Strong professional judgment.
– Good written English.
– Ability to meet deadlines.

Experience in recruitment, HR, operations, project coordination, customer success or administration is an advantage.