Office Clerk

Company Overview
Flex Fitness is a dynamic and growing fitness company dedicated to helping people achieve their health and wellness goals. We pride ourselves on delivering exceptional experiences through streamlined operations, clear processes, and timely execution. Join our team and contribute to a fast-paced environment where organization, collaboration, and accountability matter.

Role Summary
We are seeking a proactive and reliable Office Clerk to keep our daily operations running smoothly. You will be responsible for administrative support, data entry, scheduling assistance, and ensuring that our front- and back-office processes are accurate and efficient. This role is ideal for someone who enjoys organized work, takes ownership of tasks, and thrives in a collaborative, member- and team-focused environment.

Key Responsibilities
Perform general administrative tasks, including filing, data entry, filing, and document management
Greet visitors, answer and route phone calls, and manage a busy front-desk workflow with professionalism
Schedule appointments, coordinate meeting logistics, and help manage calendars for multiple staff members
Maintain accurate records in the company systems, including member information, invoices, and supplies inventory
Monitor office supplies and place orders to ensure smooth daily operations
Assist with basic accounting tasks such as invoicing, bill reconciliation, and expense tracking under supervision
Support facilities maintenance and cleanliness to ensure a welcoming and safe work environment
Collaborate with operations, sales, and fitness teams to support smooth program delivery and member experience
Contribute to process improvements to reduce friction and improve overall office efficiency
Assist in onboarding new employees and contractors with relevant paperwork and orientation logistics

Qualifications
1+ year of experience in office administration, receptionist, or clerical support
Strong organizational skills with high attention to detail
Excellent written and verbal communication, with a friendly, professional demeanor
Ability to multitask and prioritize in a fast-paced environment
Proficiency with standard office software (e.g., MS Office, Google Workspace) and basic data entry
Comfortable handling confidential information with discretion
Team-oriented with a collaborative approach to cross-functional work (operations, finance, and management)
Work Environment
On-site role with a dynamic, collaborative office culture
Fast-paced environment that values reliability, accuracy, and timely execution
Regular collaboration with fitness coaches, sales, marketing, and operations teams

Schedule and Compensation
Competitive base pay
Regular daytime hours with occasional flexibility for workload peaks
Benefits package and paid time off in line with tenure and role
What We Value
Strong organizational discipline and accuracy in record-keeping
Proactive, dependable, and timely communication
Positive, can-do attitude and willingness to support multiple teams
Detail-oriented approach to administrative tasks and process support

How This Role Contributes to Flex Fitness
The Office Clerk ensures that administrative and front-office operations run smoothly, enabling our teams to focus on delivering excellent member experiences and services. By maintaining accurate records, coordinating schedules, and supporting day-to-day tasks, you help uphold the efficiency, reliability, and member-centric culture that Flex Fitness stands for.