Executive Assistant

Description
About Us We’re a growing logistics business that operates a fleet of delivery vehicles in the US. We run a lean, high-accountability operation and are looking for a sharp remote team member based in Nigeria to help keep things tight behind the scenes.

The Role This is not a traditional EA role. You’ll be working directly with the Owner, supporting two core areas: recruiting and HR management. You’ll be handling real, substantive work — bi-weekly payroll cycles, compliance tracking, hiring pipelines — not scheduling and travel booking.

You should be comfortable working US hours (roughly 2pm-11:59pm Nigerian Time), operating with minimal supervision, and figuring things out independently.

What You’ll Be Doing

Support the driver hiring pipeline — postings, screening, background check coordination
Maintain personnel files (licenses, certifications, agreements)
Assist with weekly payroll — compiling driver hours, flagging discrepancies, coordinating submissions
Managing inventory
Help build weekly driver schedules and track time-off requests
Monitor compliance deadlines (MVR checks, safety training) and flag gaps
Supporting the owner on business objectives

What We’re Looking For

School Certificate with High Credit or Distinction in both English and Mathematics — a Pass will not be considered
Strong Excel / Google Sheets skills — comfortable with pivot tables and financial tracking
Basic programming exposure (any language – you don’t have to be a guru by any means)
Familiarity with automation tools such as Zapier
Experience maintaining HR records for an hourly workforce
Proficient with AI tools (ChatGPT, Claude, etc.) — we expect you to use them
Excellent written English and clear, proactive communication
Self-starter — you spot what needs doing without being told and you act on it
Eager to learn something new every day and share knowledge with the team
Comfortable with novelty and ambiguity — you don’t need a perfect brief to get started
Bias toward urgency — if it can be done today, it gets done today

Bonus Points

EA, operations, or admin support experience
Payroll platform experience (ADP, Gusto, Paychex, or similar)
Experience supporting a US-based employer remotely

Skills

Microsoft Excel
Payroll Processing
Human Resources (HR)
Operations Management
Administrative Support
Data Analysis
Remote Work